Commercial cleaning: write a brief that suppliers can price

Start with the building, not a price

Describe the address, approximate floor area, number of workspaces and facilities. List floor types, washrooms, kitchens and shared areas. Explain whether the building is occupied during cleaning and identify access constraints. Photos can clarify the scope, but remove personal information and security details before sharing them.

Separate routine cleaning from occasional work

List the tasks and their frequency: waste removal, surfaces, washrooms and floors, for example. Keep window washing, carpet extraction and deep cleaning on separate lines. Specify who supplies products and equipment, whether consumables are included and who replenishes them. A supplier can then explain exactly what the recurring price covers.

Make schedules and quality expectations explicit

Give the preferred days, access hours and proposed start date. State any genuine insurance, training or site requirements without presenting them as legal obligations for every supplier. Decide how issues will be reported, who approves additional work and how service quality will be reviewed. Invite a site visit when the conditions are difficult to estimate remotely.

Compare the same scope

Ask each supplier for quantities or visit frequencies, exclusions, applicable taxes, cancellation conditions and the validity period of the quote. A lower total may cover fewer visits or omit consumables. Keep the chosen scope and accepted quote together. On Tidanda, a service request can centralize the brief and exchanges; declared references and public-contract history should be assessed separately from verified credentials.